Minutes of a Meeting of Isle of Man Community Organisation

12th December 2002

 

  1. Apologies Chris
  2. Present Lenny, Adam, Steve, Gareth, John W, Paul, Ron, John B
  3. There being no minutes from the last meeting it was agreed to review the year and the current problems over Venue. It was generally thought to have been a good year. We had generally delivered what we had set out to do. There had been disappointments with the Film events and Dining events. Agreed we would do a few dining events through the year, try other nights and venues, as far as film concerned we would do nothing.

 

As far as Pride was concerned again it was noted that this had been a success, raising more money than ever before, with better attendance. John W explained that he would not be providing a venue next year.

 

It was felt that World Aids day had been a let down because of the loss of sue Shimmin. Agreed we needed to get more people active on the Committee to ensure more next year.

 

Disappointment was expressed in relation to Switchboard on two grounds. It was agreed that the new formula could work but there was a sense that the web site was not being kept as up to date as was needed and it was noted that although accounts were in draft they had not yet been audited. It was hoped that Mark would agree to someone else being given the access info so as to assist him amend and up load info when he was to busy. Concern was also expressed that so much prominence was being give to the new venue at the expense of Extension 2 where Ron had stepped in to take over events scheduled for the Mannin at very short notice.

 

Venue. It was agreed after long discussion to concentrate on Extension 2 for 2003. There had been problems over a couple of events at the Mannin resulting in late changes of date and even if the licence was restored the place was on the Market and we had no guarantee of continued dates.

 

Extension 2. The success of some events and in particular the last cabaret was commented upon. It was felt that Ron had to do more to promote the evenings and events himself.

 

4.   Events for 2003

Extension 2

Disco once per month. We discussed the cost of DJ hire and equipment hire. Agreed John W and Steve would get quotes and acquire for Rons

a.      An amplifier mixer

b.      Record and CD decks

c.      Speakers

d.      Mikes including a radio mike and booms

And that in due course we also look at a karaoke machine.

Adam/ Gareth expressed a willingness to train as D.J.’s as well as to do door duty etc. It was hoped we could get some funding from CF for this.

 

We were to have 12 monthly Discos plus 6 other events.

Extension 2 was to open every Friday and Saturday.

 

Dates

1st Feb Disco

1st Mar Act Steve to book

5th Apr Disco

3rd May Act Steve to book

7th June Disco

5th July Act John W to book (? Part of Pride Events?)

2nd Aug Disco

6th Sept Act Steve to book

4th Oct Disco

1st Nov Halloween Disco, Fancy dress

29th Nov Act John W to book. World Aids day event.

6th Dec Act Steve to book

20th Dec Christmas meal

27th Dec Christmas Disco

31st Dec New Years Eve Disco

 

All events to start at 9.00pm. Door charge to be £4 for discos and £5 for Acts.

 

Food was to be available. The area of seating behind the barrier, near the bar was to be raised to provide true cabaret supper seating.

 

It was felt that Ron should promote all the nights, there should be advertising and he should seriously look at Happy Hours and some more themed nights such as Bollywood, Cocktails (again) etc The real idea to make Ron self sufficient with as little subsidy in money or time as was consistent with maintaining the event calendar for us all.

 

Dining Club

 

4 events through the year, plus Xmas dinner at Extension 2

Paparazzi on 25th January at 8.00pm

Amys on 25th April

 

All events to be booked in advance through John W on 611999 or thieawin@law-man.com or Steve on 628772

Extra dates to be fixed later

 

Pride

Provisionally over the Tynwald weekend, one event on the Saturday at Extension2. Another event on the Sunday. A further meeting in February to finalise. This to be organised by Gareth and Adam who were to approach Havana management to see if they wished to promote a Gay Carneval on the Sunday 6th July.

World Aids Day

John W and Chris Barr to get a new committee together in March. Some events, lots more publicity and possibly office collecting boxes in pubs and offices with ribbon dispenser just like Remembrance.

 

CF/ Website

Agreed we should encourage the integration or merger of Community into the Switchboard organisation to ensure continuance, benefits of Charity Registration, continued access to mailing list and support to beleaguered CF members so as to ensure wed site always kept up to date.

 

Havana

The fact of a new commercial venue was noted. We must encourage it as much as possible. It is for 8 weeks trial, ie until the end of January then subject to review. It was agreed we must encourage our existing and all new venues equally. The whole idea long term is for the scene other than voluntary events to be commercially run. At present the burden is still falling on too few shoulders